How VasyERP Helped
- Kumar Shirts
- Kumar Shirts
Streamline
Garment Retail Operations
- Kumar Shirts
- Kumar Shirts
See how Kumar Shirts simplified complex retail and warehouse operations using VasyERP’s powerful ERP software for the garment industry.
Summary
VasyERP’s fully customized ERP software simplified Kumar Shirts’ retail operations through its ability to manage complex workflows. The garment ERP software has capabilities that include: vendor quotas, purchase orders, barcode generation, and more. It also provided a single view of inventory in real-time across all locations. With additional features, Kumar Shirts can now operate their entire retail software platform more efficiently with less manual labour.
About the Client
Kumar Shirts operates in a fast-moving segment where ERP for clothing brand management is critical for handling inventory and multi-store operations. They have multiple types of product categories and locations. Their business is subject to high volumes of inventory, many different types of product lines, and fast-moving retail. They are committed to improving their services while expanding by becoming more efficient through better organization, accurate tracking of transactions, and simplifying back-office processes for all locations.
Sector
Operating In
Business Model
Challenges
Problem Statement
At Kumar Shirts, there were many separate and unrelated processes for procurement, inventory, warehousing, and retail operations throughout the company. This over-reliance on manual processes led to frequent errors and limited real-time visibility across their expanding multi-site operations. The table below lists key challenges associated with the product transformation that had been previously identified.
Unstructured Vendor Quota & Purchase Process
- Vendor quotations had no set format.
- Purchase orders required manual management and tracking.
- Vendor invoices and shipping receipts were not easily visible.
- There was a disconnect between the quotation, purchase order and billing processes.
Complex Barcode & Product Tagging Challenges
- No defined logic for product barcode generation.
- Difficulty managing multiple product attributes.
- No system for set-level barcode tracking.
- Manual errors in product tagging and labeling.
Multi-Warehouse Stock Visibility Gaps
- No real-time inventory visibility.
- Stock movement tracking between locations was challenging.
- Centralized inventory management did not exist.
- Inventory data across systems was different.
No Structured Picklist or Dispatch Process
- Product picking was done manually without verification.
- There was no process to help the warehousing employees when dispatching orders.
- To that end, the chance of picking products incorrectly was high.
- No tracking of items picked vs dispatched.
Reactive & Manual Stock Replenishment
- No initial stock level was established.
- Stock transfers were initiated only after shortages occurred.
- There was no automated replenishment system.
- Store stock requirements were not fulfilled in a timely manner.
Untracked Store Expenses & Cash Management
- Store-level expense records were not centralized.
- Cash was handled manually with no written record keeping.
- The daily expense deduction amounts would not be easily known.
- The HO had no accountability for cash transfers to them.
Disconnected POS Operations Across Stores & Franchises
- No unified system between the stores and their franchise operation.
- Inconsistent billing and inventory procedures existed between stores.
- The HO had limited visibility into the performance of stores.
- Coordination would be done manually between the locations.
Improve efficiency, reduce errors, and manage every operation seamlessly with one unified system.
Book a DemoSolutions Offered
VasyERP provided an ERP solution to Kumar Shirts that is fully customized for their needs and also optimized the areas of inventory management, warehousing, POS, and stock transfer into one cohesive solution.
VasyERP has implemented a quota and purchasing module for vendors to coordinate with each other more easily and track purchasing more effectively.
By adding vendor information directly to purchase orders, our client has been able to improve the accuracy and traceability of the purchase orders, which has allowed for greater efficiency in the purchase management.
VasyERP created a product through PO automatically through an import sheet. This allowed for the same data structure to be used consistently and the inventory would be onboarded to all operations quicker.
Gate entry validation for POs has enhanced accuracy for goods received and created additional controls for including goods in warehouse stock.
VasyERP’s system helped to create barcodes for items. Hence, products are now issued with barcodes in accordance with the established operating procedures. Barcodes provide uniqueness and accurate tracking during the tracking of inventory.
Set barcodes have been created for product groupings. This allowed for greater efficiency in dispatching and provides a more structured method of tracking all items within a marked bundle.
To ensure consistent printing and processing standards for labels, VasyERP configured standard templates or pre-defined labels for various categories of products.
To enhance efficiency in product tagging, VasyERP modernized our warehouse tagging processes to ensure product barcodes are accurately documented prior to inventory entry.
VasyERP developed a single rack management system that would provide categories of warehouse parts. It further enabled planned storage and retrieval of goods from racks.
The creation of the warehouse master file included the ability to centrally manage and control the warehouse and track all inventory in multiple locations.
VasyERP's automated inventory placement based on an incoming product's specific characteristics facilitated the effective storage of the item when stocked. It made it easier to track incoming inventory as it arrives and to distribute the inventory as necessary.
VasyERP’s warehouse solution enables a systematic plan to seamlessly move inventory from warehouse to warehouse in an organized, timely fashion. It further helps create greater visibility for the distribution of the inventory throughout the company's entire warehouse operation.
Options for flexibly transferring stock from warehouse to warehouse based on both set code and item code was aligned by VasyERP to improve accuracy in inventory control.
An automation process was aligned to generate and download a picklist has been implemented by VasyERP. This was carried out in order to facilitate systematic methods for picking the correct items and quickly dispatching them from the warehouse.
Barcode scanning and validation of scanned items have been aligned by VasyERP prior to moving stock. It thus prevented the transfer of incorrectly picked stock by validating that the correct item is picked from the warehouse.
VasyERP automated invoicing and delivery challan for stock transfers. This enabled an expedited, error-free documentation process.
Enhancements to stores and franchises were made by VasyERP, entering store as well as franchise configurations to sell performance measures. This ensures goal-based retail execution across locations.
VasyERP configured dynamic focus items within the point of sale screens for priority product visibility based upon priority items within a promotional context. This resulted in improved promotional sales within the store.
The system provided instant visibility to fast purchasing products and new customer counts. This provided valuable information for enhancing retail operations and decision making.
The POL system was developed in conjunction with a POL reminder system to help facilitate POL-related activities. It also helped improve internal communications and coordination among all users of the POS software.
VasyERP enabled the automation of the stock transfer request process as well as its generation due to on hand inventory level changes. This resulted in the increased speed of replenishment to the stores and reductions in manual efforts.
VasyERP developed HO alerts with override capability to increase decision making flexibility when approving stock transfer requests.
VasyERP enabled the ability to create manual stock transfer requests from Excel. This thereby allowed requests to be processed in bulk and improve operational flexibility.
VasyERP configured minimum thresholds for product parameter requests to trigger automation stock jumps for accurate, timely replenishment, improving inventory levels.
If customers have to return or exchange merchandise back to the point they purchased it from the vendor, the record-keeping and customer experience that occurs in-store would be the same for all similar exchanges and cash transactions processed at that location.
VasyERP also enhanced the store-to-head office return handling process for damaged and excess products, improving inventory control and enabling stock centralization.
VasyERP simplified the return process for returned defective products by introducing a well-structured policy for franchisee returns to HO. And as a result, VasyERP has improved the turnaround time for received returns from franchisees as well as bringing them back into inventory.
VasyERP eliminated all references to credit notes throughout the return process by providing direct refunds or exchanges to customers. This has simplified the accounting method for tracking and accounting for these transactions.
VasyERP has implemented a quota and purchasing module for vendors to coordinate with each other more easily and track purchasing more effectively.
By adding vendor information directly to purchase orders, our client has been able to improve the accuracy and traceability of the purchase orders, which has allowed for greater efficiency in the purchase management.
VasyERP created a product through PO automatically through an import sheet. This allowed for the same data structure to be used consistently and the inventory would be onboarded to all operations quicker.
Gate entry validation for POs has enhanced accuracy for goods received and created additional controls for including goods in warehouse stock.
VasyERP’s system helped to create barcodes for items. Hence, products are now issued with barcodes in accordance with the established operating procedures. Barcodes provide uniqueness and accurate tracking during the tracking of inventory.
Set barcodes have been created for product groupings. This allowed for greater efficiency in dispatching and provides a more structured method of tracking all items within a marked bundle.
To ensure consistent printing and processing standards for labels, VasyERP configured standard templates or pre-defined labels for various categories of products.
To enhance efficiency in product tagging, VasyERP modernized our warehouse tagging processes to ensure product barcodes are accurately documented prior to inventory entry.
VasyERP developed a single rack management system that would provide categories of warehouse parts. It further enabled planned storage and retrieval of goods from racks.
The creation of the warehouse master file included the ability to centrally manage and control the warehouse and track all inventory in multiple locations.
VasyERP's automated inventory placement based on an incoming product's specific characteristics facilitated the effective storage of the item when stocked. It made it easier to track incoming inventory as it arrives and to distribute the inventory as necessary.
VasyERP’s warehouse solution enables a systematic plan to seamlessly move inventory from warehouse to warehouse in an organized, timely fashion. It further helps create greater visibility for the distribution of the inventory throughout the company's entire warehouse operation.
Options for flexibly transferring stock from warehouse to warehouse based on both set code and item code was aligned by VasyERP to improve accuracy in inventory control.
An automation process was aligned to generate and download a picklist has been implemented by VasyERP. This was carried out in order to facilitate systematic methods for picking the correct items and quickly dispatching them from the warehouse.
Barcode scanning and validation of scanned items have been aligned by VasyERP prior to moving stock. It thus prevented the transfer of incorrectly picked stock by validating that the correct item is picked from the warehouse.
VasyERP automated invoicing and delivery challan for stock transfers. This enabled an expedited, error-free documentation process.
Enhancements to stores and franchises were made by VasyERP, entering store as well as franchise configurations to sell performance measures. This ensures goal-based retail execution across locations.
VasyERP configured dynamic focus items within the point of sale screens for priority product visibility based upon priority items within a promotional context. This resulted in improved promotional sales within the store.
The system provided instant visibility to fast purchasing products and new customer counts. This provided valuable information for enhancing retail operations and decision making.
The POL system was developed in conjunction with a POL reminder system to help facilitate POL-related activities. It also helped improve internal communications and coordination among all users of the POS software.
VasyERP enabled the automation of the stock transfer request process as well as its generation due to on hand inventory level changes. This resulted in the increased speed of replenishment to the stores and reductions in manual efforts.
VasyERP developed HO alerts with override capability to increase decision making flexibility when approving stock transfer requests.
VasyERP enabled the ability to create manual stock transfer requests from Excel. This thereby allowed requests to be processed in bulk and improve operational flexibility.
VasyERP configured minimum thresholds for product parameter requests to trigger automation stock jumps for accurate, timely replenishment, improving inventory levels.
If customers have to return or exchange merchandise back to the point they purchased it from the vendor, the record-keeping and customer experience that occurs in-store would be the same for all similar exchanges and cash transactions processed at that location.
VasyERP also enhanced the store-to-head office return handling process for damaged and excess products, improving inventory control and enabling stock centralization.
VasyERP simplified the return process for returned defective products by introducing a well-structured policy for franchisee returns to HO. And as a result, VasyERP has improved the turnaround time for received returns from franchisees as well as bringing them back into inventory.
VasyERP eliminated all references to credit notes throughout the return process by providing direct refunds or exchanges to customers. This has simplified the accounting method for tracking and accounting for these transactions.
Implementation Highlights
Important milestones were achieved by using VasyERP to help Kumar Shirts streamline their operations.
Set-Code Based Dispatching System
Implemented application of a set-code based system for warehouse picking and shipping improving accuracy. It further decreased the incidence of human error and ensured a systematic flow of stock from the head office (HO) to stores or franchises with clear tracking.
Product Tagging Workflow
Automation of the process to create and print barcodes, labels, and to affix them to products improved the accuracy of product identification. It also eliminated manual errors and increased the speed and accuracy of stock-in for warehouse operations.
Automated Nightly Replenishment Requests
Night replenishment requests are automated through the use of minimum stock level thresholds. These provide timely reordering of stock, reduce stockouts, minimize the need for manual oversight of inventory, and provide greater inventory availability at the stores and warehousing level.
POS Target & Focus Product Configuration
Configuration of point-of-sale target and focus products enables greater sales performance by allowing stores to measure daily performance against targets. It also prioritizes products on which to focus to improve customer satisfaction at the point-of-sale.
Cashier Cash Accountability Flow
The cashier cash accountability flow allows staff to track daily receipts and cash expenses by using a cash-to-cash accounting system. It increases the cash management and tracking of cash as it moves through and improves the store closing balance accuracy and integrity.
Amount Transfer to HO
Using an amount transfer to head office allows to consolidate deposit batches and consolidate cash transaction receipts improved the consolidated financial statement integrity, reporting of amounts transferred to HO, as well as maintaining cash control of all retail stores and branches.
The Impact
With the implementation of garment ERP software, Kumar Shirts improved efficiency and reduced operational errors. VasyERP unified Kumar Shirt's overall operations through a single system across procurement, warehouse, store and franchise centrally. VasyERP automated end-to-end work streams in order to increase the speed of operations and reduce reliance on manual work from site to site.
Real-time inventory visibility was improved through real-time inventory tracking, code-based dispatching and automated inventory replenishment triggers. Financial control was improved via structured cash handling, expense tracking and transparent HO transfer workflows. The speed of decision-making has increased as a result of improved Point of Sale (POS) visibility to sales targets and analytics.
As a result, Kumar Shirts is able to operate more efficiently, maintain greater accuracy and have adequately sized operations to support their growing number of retail locations.
Barcode tagging accuracy
Replenishment response time
Improvement in Expense Tracking Coverage
Centralized Operations Control
Improved Process Efficiency
Reduced Operational Errors
Kumar Shirts’ efficiency has been enhanced through the use of a single solution to eliminate duplicate tasks from all retail operations. Inventory visibility has improved with the real-time status of products across multiple locations. The new ERP solution automates the main functions such as product creation, barcode creation, and bill generation, reducing potential human error. Customers expect accurate records and accountability, and our system allows them to achieve both while improving the overall company’s productivity, speed of execution and scalability of the retail business model.
Conclusion
In conclusion, VasyERP has modernized Kumar Shirts' retail operation through a unified ERP implementation across procurements, warehousing, inventories, point-of-sale systems, and finance. These processes were replaced by one centrally managed platform, which has greatly enhanced how information travels between departments.
The automation of business-critical processes such as quota management and stock transfer processing and billing, has significantly reduced manual work. Plus it reduced errors within the operational processes. The warehouse operations have seen substantial improvements in functionality and efficiency due to the implementation of multiple structured rack management systems.
To summarize, Kumar Shirt's scalable retail model or framework has resulted in an improved level of accuracy. It provided a substantially faster operating speed than previous models, along with a significantly greater level of control (than previous models) over the company's end-to-end business processes. The newly created system by VasyERP provided a completely scalable digital foundation necessary for continued growth while reducing complexity or improving overall operational performance across every retail customer touch-point.
